How To
The position of the mini stamp is defined via the “Design Office” property, that sets a specific position for the mini stamp for each drawing format (A0, A1…).
As a result, this property becomes mandatory and must be filled for any Drawing that is not Connector managed or for which there is a viewable file uploaded.
To see the position that will be applied, from the CAD Document profile go to the Detailed information tab and locate the Design Office property in the Titleblock info & 2D information block.
Click on the link to open the Design Office Profile Card, then check the positions in the relationship grid at the bottom.
The origins are the bottom left corner of the drawing and the bottom left corner of the mini stamp. The units are millimetres.
For instance, in the picture below, we can see that the position of the bottom left corner of the mini stamp for a A4 drawing that is using the EN-EL Design Office property, will be at 30mm of the left edge of the sheet, and at 252mm of the bottom edge.
The first part of the FAQ linked below will show you a quick method of saving a CAD document without dependencies, like a CATPart. The second, more detailed section will describe how to save a structure where the files are linked to each other and will explore the different options available to you from the connector. The final part will explain you how to duplicate a CAD structure.
Please see the video below detailing the first scenario.
More: FAQ
The PLM uses an automatic engineering BOM (EBOM). This means every time you save an assembly the BOM will be created/updated on each 'claimed' or 'new' assembly node.
The BOM uses the positions and quantities of the instances in the CATIA tree, using a top-down approach.
Please note:
- Only CAD Documents identified as 'Master' 'Representation type' are automatically included in the BOM. See the full FAQ to understand how to manually add documents of alternative 'representation types'.
- The first instance of a reference found in the tree structure is what determines its position in the BOM.
- There are manual ways to override the CATIA positions & quantities, see the FAQ below.
You can also trigger a forced manual BOM synchronisation at any time from the “More” menu of the CAD Document profile card in the PLM platform.
The Approved By Integration Workflow can be created from the CAD Document profile card.
There are few basic pre-requirements that the CAD Document must fulfil:
- The CAD Document needs to be in “In Preparation” lifecycle state.
- A Design Code needs to be assigned to the CAD Document through the Part.
In the Profile Card of a given CAD Document, the workflow can be created by selecting the "Create New Workflow" button:
You then need to choose the assignee of the "Design Documentation Check" activity and set the group responsible of the "Review by Approval Group" activity.
Once this is done, the preparation of the Workflow can be finalized by using the "Done" button:
Then launch the Precondition Checks and if you don't meet any issues during this step, you can launch the Workflow. In case there is a precondition check that "FAILED", a specific error message is included for this precondition to help you correct the problem.
As result of the Workflow, the root object and its dependencies will evolve to Approved status.
Complete documentation: Approved By Integration Workflow FAQ
The Approved by Integration Workflow is used to approve Conceptual Drawings and 3D Models, or the envelope of a given equipment.
Its aim is the validation of positions related to functions and beam line equipment, plus reserving space for the development of future equipment.
This Workflow operates on the Integration CAD Structure, meaning the Integration Assembly itself and all its CAD Dependencies, or the Integration (Layout) Drawing.
For this reason, it can only be launched by users holding the “Senior Integrator” role.
The Approved by Integration Workflow is composed of two mandatory control activities that happen “In Series”:
- Design Documentation Check
- Review by Approval Group
Complete documentation: Approved By Integration Workflow FAQ
The CERN PLM can be connected with multiple CAD tools, including REVIT, so that all CERN CAD data is managed in a single enterprise PLM system.
You must first save the project in a local folder. This can be done before launching the save in the PLM, or it will be prompted at the first step. The filename that you set will be used automatically by the connector for the Document Definition. (Once the file has been uploaded in the PLM, the local file created just before must not be edited anymore and can be deleted).
This icon triggers the save of a new project in the PLM. The process will create a link between your project and a Part (existing or to be created).
For more information on the linking of the project to a Part, and information on the connector, please see the following documentation.
The CERN PLM can be connected with multiple CAD tools, including AutoCAD, so that all CERN CAD data is managed in a single enterprise PLM system.
You must first save the file in a local folder before launching the save in the PLM. The filename that you set will be used automatically by the connector for the Document Definition. (Once the file has been uploaded in the PLM, the local file created just before must not be edited anymore and can be deleted).
This icon triggers the save of a new document in the PLM. The process will create a link between your CAD Document and a Part (existing or to be created).
For more information on the linking of a CAD document to a Part, and information on the connector, please see the following documentation.
Ultimate SpinFire is a program that can be used to open CAD Documents saved in a range of file types. It can be used to perform different types of analysis and rendering options, these include;
- Measuring
- Cross-section
- Exploded view
- Rendering Views
For more information on these topics please read the following documentation.
More: How to use SpinFire ultimate as an advanced visualization tool for CAD data?
Manually imported CAD documents cannot be versioned automatically via a connector. Versioning must therefore be done manually in the PLM once the necessary modifications have been made to the CAD document.
The process to follow can be found in the following documentation
If you are new to CATIA/PLM, the document at the bottom will introduce and explain the basic concepts to help you get started.
Please follow the necessary training before using the PLM. You can access the training and learning path here, this will help you identify what training is necessary for you depending on your previous experience and knowledge.
Training on the CATIA-PLM connector (PWB) is a prerequisite to being granted access to CATIA via the PLM. Once you have completed the training please complete this form to request access to the PLM and CATIA connector.
Prior to having access rights, you will receive an error message when attempting to launch CATIA, and you will not be able to view the connector package in CMF.
More: FAQ
The Withdrawal Workflow can be created from the Profile Card of Parts, CAD Documents and Documents.
You can then generate the "Precondition Report" that checks the following pre-requirements:
1. You must hold at least one of the following Roles in the Design Code set on the Root Object:
- Contributor
- Equipment owner
- Configuration Manager
- Senior Integrator
Or be member of the Responsible Project Group.
2. That the lifecycle state of the objects affected by the Workflow is not "In Review"
Complete documentation: Withdrawal Workflow FAQ
The Withdrawal workflow is used to withdraw a Part (and all its content), a single CAD Document or a single Document.
According to ISO standards, once withdrawn, an object is no longer available as an active object.
A withdrawn version of an object must no longer be used for any purpose. This means it will not be possible to approve or version any object containing a withdrawn object.
Complete documentation: Withdrawal Workflow FAQ
The Release Workflow can be created from the Part Profile Card.
You can then generate the "Precondition Report" that checks the following pre-requirements:
- Part needs to be in "Approved" or "Replaced" lifecycle state.
- The initiator of the Workflow needs to have the Equipment Owner role in Design Code set on the Part
If all them are fulfilled, you can launch the Workflow that will make the lifecycle state of the Part evolving to Released.
Complete documentation: Release Workflow FAQ
The Release workflow is used to declare that a given Part (and its BOM) is allowed to be used for its intended purpose, meaning that the required item function has been validated.
A Part should be Released when the first asset created from this design is accepted.
Complete documentation: Release Workflow FAQ
To locate, view or open files of SmarTeam(ST) CAD Documents through the PLM platform, follow the subsequent steps.
1. Optional prerequisite to enable the opening of STEP files of ST CAD Document directly into SpinFire Ultimate:
Install the software below from CMF. These are available on any CERN Windows machine.
- CERN - PLM Desktop
- Actify SpinFire Ultimate
Note: There is an embedded viewer in the PLM to allow users to view the documents without installing Actify SpinFire Ult., but for a comprehensive review of a document Actify SpinFire Ult. is required.
For the subsequent steps, use either the PLM Desktop app (open the PLM website as shown below), or open the following link in any web browser, https://plm.cern.ch/. However please note, to open a file directly into SpinFire Ult., the PLM desktop must be running. An explicit error will be returned if it is not.
2. Search for the document in the PLM
2.1 It’s recommended to search for a document through the Folders (ST Projects) and Parts (ST Items) it is in, rather than directly, as these queries load much faster and have improved accuracy. Access these search boxes through the table of contents on the PLM Website (or webpage), as shown below.
Note: the Part (Item) reference can easily be deducted from the ST CAD Doc reference: just remove the _ and the 2 last digits
ex: CAD Doc ref :ST1234567_01 -> Part ref: ST1234567
2.2 Query for the desired Folder or Part using the filter fields. Double-click to open the object in its own window.
2.3 Navigate to the document from the Folder or Part window.
The contents of both objects are shown as icons under the main information boxes, click to open them in their own window. Alternatively, navigate using the ARAS grid and different tabs at the bottom of the window as shown in the images below.
2.4 Ensure you open the required revision of the document. A warning will be displayed in the header of the profile card if it is non-latest, with a link to the latest revision.
3. The 3D data of a CAD Document can be viewed from its Profile Card.
- For quick visualisation there is an embedded viewer window on the right-hand side of the window (installation of Actify SpinFire ult. is not required to view this).
- For a more in-depth review, the data can be opened in the local default CAD viewer using the button below (SpinFire Ult. if installed and the PLM desktop is running).
- To download a .stp file of the document, press the arrow in the top box and choose the filetype from the dropdown list.
4. For a drawing, the 2D data can also be viewed on the Profile Card.
- For quick visualisation there is an embedded viewer window on the right-hand side of the window.
- To download a .pdf file of the CAD Document, press the arrow in the top box and choose the filetype from the dropdown list.
- If it is saved in EDMS, there is also a link to this area.
For more information on how to use SpinFire Ultimate please read the following documentation.
FAQ: SpinFire Ultimate
In order to be able to delete an object from the PLM platform (whether it is a Part, a CAD document, a non-CAD document or a Folder), there are a number of requirements that must be met.
All these requirements and the necessary steps are explained in the FAQ below:
To reset/abandon a "Ready For Check in PLM" command, you need to:
Access the object in your CS Dashboard select More Life Cycle "Reset (abandon) Ready For Check in PLM".
As a consequence:
- the selected CAD Document will be reset to the "Preliminary" state in SmarTeam, and can be edited again.
- The corresponding CAD Document in the PLM will transition to "In Preparation" and baselined (frozen).
The transition from "Ready For Check" or "Checked" to "Ready For Check in PLM" is not allowed.
When executing the "Ready For Check in PLM" command on CAD documents that are either in the "RFC" or "Checked" state, or contain dependencies in those states, the report will display:
"Current workflow state (Ready for Check/Checked) is not valid for this workflow transition"
To proceed, you need to:
- Either reject them: you can then check them out and in again to create a new minor version.
- Or wait for the second control to be performed, so that the CAD Documents transition to "Released".
The Fast-Track Promotion Workflow can be created from the Part Profile Card.
You can then generate the "Precondition Report" that checks the following pre-requirements:
- Part needs to be in "In Preparation" lifecycle state.
- The initiator of the Workflow needs to have on of the following roles in Design Code set on the Part:
- Equipment Owner
- Senior Integrator
- Configuration Manager
If all them are fulfilled, you can launch the Workflow.
Complete documentation: Fast-Track Promotion Workflow FAQ
The Fast-Track Promotion can be used to approve the Part without going through a Design Verification, in case the Master CAD Documents are in Approved/Released state.
Once the Part is Approved/Released, you may have the need to just attach to the Part additional documentation, without modifying the Master CAD Documents. In such a case, you need to:
- Version the Part.
- Attach the additional documentation needed.
- Promote the Part by using the Fast-Track Promotion, without going through a formal signature process.
Complete documentation: Fast-Track Promotion Workflow FAQ
It is not possible to validate a single CAD Document in the PLM platform.
The Design Verification Workflow acts on the Part and collects all the CAD Documents and Documents attached to the Part, plus its BOM.
Complete documentation: Design Verification Workflow FAQ
In case the Design Verification Workflow is successfully completed, the state of the objects collected by the Workflow evolves to:
- Approved in the PLM and EDMS.
- Released in SmarTeam.
The signatures performed in the PLM will be available in CDD as well.
In case one control activity is rejected, the state of the objects collected by the Workflow transitions back to:
- In Preparation in the PLM and EDMS
- Preliminary in SmarTeam
The CAD Documents can be worked on again in SmarTeam and the Ready For Check in PLM command can be re-launched on their new version.
The "Replace By" command can be accessed directly from the profile cards of the following object types:
- Parts
- CAD Documents
- Documents
The command is accessible from the "More" menu 
.
Please note that the name of this command adapts according to the object from which this command is accessed from. Below shows the "Replace CAD" functionality, available from the CAD Document profile card:
This action opens a popup window from which you will be able to search for the object that replaces the "original" one:
As a result:
- The lifecycle state of the "original" object transitions to "Replaced".
- The Profile Card of the "original" object displays information about the object that replaces it, including a direct link to this replacement Profile Card.
For more information, and explanation of the propagation of this tool, please see the following documentation.
There are few basic pre-requirements that must be fulfilled for being able to perform an Assign Drawing(s) Label Workflow.
CAD Documents set as Root Objects must:
- Be of type "Drawing".
- Be in "Approved" or "Released" lifecycle state.
- Have a Design Code assigned through the parent Part.
Additionally, the initiator of the workflow must hold the "Equipment Owner" role in all the Design Codes set on the Root Objects.
Complete documentation: Assign Drawing(s) Label Workflow FAQ
The Assign Drawing(s) Label Workflow can be created from CAD Documents of type Drawing:
Once the Change Item profile card appears, fill in its Description and choose the Drawing Label you need to apply:
You can change the Label of multiple Drawings with the same Change Item.
To do that, you simply need to add the Drawings by accessing the "Root Objects" tab from Workflow profile card, and selecting the highlighted icon:
You can then launch the Workflow by using the following icon from its Profile Card header:
Please note some of the precondition checks below:
- Check that the user launching the workflow is an 'Equipment Owner' in the Design Code set on the Root Object(s).
- Check that all drawings are in Approved state.
Complete documentation: Assign Drawing(s) Label Workflow FAQ
The Assign Drawing(s) Label workflow is used to change the Label of one or multiple Drawings. This workflow only operates on CAD Documents of type “Drawing”.
As soon as the workflow is launched, this triggers the archiving of the Drawing, taking into account the up-to-date Label, and the generation of the viewable file.
Complete documentation: Assign Drawing(s) Label Workflow FAQ
The aim of Ready For Check in PLM is to validate SmarTeam data via the PLM, instead of CDD.
This command needs to be executed in SmarTeam and triggers the migration of the collected data to the PLM.
The Design Verification Workflow replaces the CDD control process and it is composed by:
- Design Documentation Check: replaces the CDD Control 1
- Part Design Approval: replaces the CDD Control 2
- Review by Approval Group: replaces the CDD Control 3 / Approval Process (mandatory for QAC A Control Rule, optional otherwise)
Complete documentation:
The user must be responsible for the documents in SmarTeam and the status of the documents in SmarTeam must be Checked In or Preliminary, with the last version.
Each document must be linked to a single Item in SmarTeam and incorporate the latest changes made to all its related documents.
The drawings must have a title block created with the current TitleBlock Editor tool and a CDD number.
All documents related to the document concerned must already be in one of the following states: In Work, Preliminary or Released.
Complete documentation: Ready for Check in PLM FAQ
To launch the Ready for Check in PLM command in SmarTeam, you have to be set as "Responsible" on all the CAD Documents (Master and non-Master) attached to the Item.
Moreover, you must also take “Responsibility” for the CAD Documents attached to the Items that compose the BOM.
In other words, you must be “Responsible” of all the CAD Documents collected by the Ready for Check in PLM command (dependencies that are not already "Ready for Check in PLM" or "Released".)
Complete documentation: Ready for Check in PLM FAQ
The Preconditions Report can be run by using the 
button from the Workflow Profile Card.
All preconditions have to be “PASSED” for being able to launch the Workflow.
In case a precondition check is “FAILED”, you will receive a specific error message for this precondition so that you can easily fix the problem.
Complete documentation: Design Verification Workflow FAQ
The Design Verification workflow activates the “Control Activities” on the basis of the Control Rule defined on the Design Code set on the Root Objects and on the Parts composing their BOM (as well as on the attached Documents).
The allowed Control Rules are:
Complete documentation: Design Verification Workflow FAQ
Users holding the Contributor role on the Design Code set on the Root Objects of the Workflow can discard / abandon it when the workflow is still in "Active" state.
This implies that there is at least one control activity that must still be completed.
You can abandon the workflow by using the 
button → Discard Change Item
Complete documentation: Design Verification Workflow FAQ
You can delegate the Design Verification Workflow activity you have been assign to, to another user holding the role required for its completion (Design Reviewer or Equipment Owner).
To do that, you need to access the "Workflow Activity Completion form" --> Select the "VOTE" button --> Delegate --> choose the new assignee
Then select the "COMPLETE" button to confirm.
Complete documentation: Design Verification Workflow FAQ
Once you access the Profile Card of the Workflow, either using the hyperlink from the notification e-mail, or with My InBasket or via the notification icon on the Dasboard, click on the "VOTE NOW" button (1) available in the "Signs Off" tab, then on "VOTE", and select "Approve" or "Reject" (2).
If you decide to reject, it is mandatory to add a comment.
Then confirm with the "COMPLETE" button (3).
Complete documentation: Design Verification Workflow FAQ
As soon as the workflow is launched, the workflow assignees receive a notification email that contains:
• The reference of the workflow
• The name of the workflow activity the user is asked to vote on
• The direct link to the workflow Profile Card
• The link to the PLM “My InBasket” feature to access the list of all workflow tasks you are responsible for
The My InBasket feature is used to access the list of workflow tasks you are responsible for.
You can access this functionality from the Table of Content → Workflows → My InBasket
You can then access a each workflow Profile Card by clicking on the related hyperlink, in the "Work Item" column
Complete documentation: Design Verification Workflow FAQ
The Valid For Integration Workflow is used to freeze an Integration Assembly at a given point in time. This Workflow operates on the Integration CAD Structure only, meaning the Integration Assembly itself and all its CAD Dependencies.
For more information, please follow the document below:
The Valid For Integration Workflow can be created from CAD Documents.
There are few basic pre-requirements that the CAD Document must fulfil:
- The CAD Document needs to be in “In Preparation” lifecycle state.
- A Design Code needs to be assigned to the CAD Document through the Part.
One the Change Item window appears, then the preparation of the Workflow can be finalized by using "Done" button.
After launch the Precondition Checks and if you don't meet any issues during this step, you can launch the Workflow. In case there is a precondition check that "FAILED", a specific error message is included for this precondition to help you correct the problem.
After approving the Workflow, the impacted objects will be Baselined.
To know more details about this specific Workflow, please follow the document below:
You can define the additional reviewers in the "Additional Reviewers" tab of the Part:
Once the Part is collected by a Design Verification workflow, this will automatically assign them a control activity that must be validated to complete the workflow successfully.
Be careful!! In case you add a group as additional reviewer, an additional control activity will be assigned to each member of this group and the workflow will only be completed once every single user will have validated the control activity they have been assigned to.
Complete documentation: Design Verification Workflow
In case the Control Rule defined on the Design Code set on the Root Object is “QAC A”, the “Review by Approval Group” workflow activity is mandatory, and the system automatically suggests you the Approval Group to use. However, you can decide to assign this workflow activity to another Approval Group defined in the PLM.
For selecting/changing the Approval Group, you need to access the “Approval Group” tab from the Design Verification workflow profile card and select the following icon: 
that appears after you have clicked in the field:
Complete documentation: Design Verification Workflow FAQ
The Release For Integration Workflow can be created from a CAD Document.
There are few basics pre-requirements that the CAD Document must fulfill:
- The target CAD Document needs to be in “In Preparation” lifecycle state.
- A Design Code needs to be assigned to the CAD Document through the Part.
In the Profile Card of a given CAD Document, the workflow can be created by selecting the "Create New Workflow" button.
Then the preparation of the Workflow can be finalized by using the "Done" button.
Then launch the Precondition Checks and if you don't meet any issues during this step, you can launch the Workflow. In case there is a precondition check that "FAILED", a specific error message is included for this precondition to help you correct the problem.
The root object of the Workflow will be set to to the Approved status and the impacted objects will be frozen.
For more information, please follow the document below:
The workflow initiator has to select the people in charge of the “Design Documentation Check” and “Part Design Approval” activities from the “Reviewers” tab, available from the Design Verification workflow profile card.
Design Documentation Check: to be assigned to users holding the “Design Reviewer” role.
Part Design Approval: to be assigned to users holding the “Equipment Owner” role.
For assigning the activity to a Reviewer you need to select the icon that appears after you have clicked in the field:
Complete documentation: Design Verification Workflow FAQ
Root Objects represent the set of data you want to approve.
In case you created the Design Verification workflow from the Part profile card, this Part is automatically added as Root Object of the workflow.
It is possible to add multiple Root Objects to the workflow, so that you can approve different Parts with the same Change Item.
To do that, you simply need to access the "Root Objects" tab from the Design Verification workflow profile card, and select the following icon:
Complete documentation: Design Verification Workflow FAQ
The CDD Control 2 corresponds to the Part Design Approval activity in the new PLM platform.
The assignee of this control activity receives a notification email containing the direct link to the workflow object.
Steps:
- Select the link contained in the email to access the workflow object
- Check the objects affected by the workflow in the Impact Tree
- Click on the Vote Now button to sign off the Control activity through the Activity Completion Form
Complete documentation: Design Verification Workflow FAQ
The CDD Control 1 corresponds to the Design Documentation Check activity in the new PLM platform.
The assignee of this control activity receives a notification email containing the direct link to the workflow object.
Steps:
- Select the link contained in the email to access the workflow object
- Check the objects affected by the workflow in the Impact Tree
- Click on the Vote Now button to sign off the Control activity through the Activity Completion Form
Complete documentation: Design Verification Workflow FAQ
- Open the CS Dashboard.
- Click on "More..." from the document you want to set, then on "Life Cycle" and "Set to Ready For Check in PLM". This command can be executed on any of the CAD Documents linked to the Item, and as a result, all the CAD Documents attached to the Item will transition to RFC in PLM (this differs from the regular RFC). Please contact the support if this command is not available for you.
If you want to know more about the criteria, please see the How To below:
What requirement must be met to use Ready For Check in PLM?
Complete documentation: Ready for Check in PLM FAQ
The Release by Integration Workflow is used to validate an Integration Assembly.
This workflow operated on the Integration CAD Structure only, meaning the Integration Assembly itself and all its CAD Dependencies if it has a valid lifecycle state (Approved, Released or Replaced). Once we identify the data we need to validate, we must prepare the workflow object (Change Item) and if all the pre-condition checks are passed, then launch the workflow. This sets the “Approved” lifecycle state on the Integration Assembly and automatically completes without any additional control activity.
For more information, please follow the link below:
If the Batch Import has not yet been launched and the job is still "In Preparation", it can be edited (by clicking on the "Edit" button at the top of the Profile Card). Go to the relationship grid at the bottom of the Profile Card, select the row that corresponds to the document (1) to be deleted and choose the "Delete link Document Batch Import" on the right side (2).
For more information, please check the document below:
If the Batch Import has not yet been launched and the job is still "In Preparation", it can be edited (by clicking on the "Edit" button at the top of the Profile Card). Then the new files can be dragged and dropped into the dedicated area. When the import is ready to launch, close the "Edit" mode and click on the "Launch Import" button.
To find more information, please follow the link below: